—Keeping Things Private
“Specifically, Section 19(a)(7) requires that the board of managers maintain a current listing of the names, addresses, and weighted vote of all members. Section 19(e) requires the association to make that information available upon receipt of a written request by an owner as long as a proper purpose for requesting such information accompanies the request. Although the Act does not designate what would be deemed a “proper purpose,” most courts would construe the requirement broadly and likely deem most reasons to be proper.
“Notably, Section 19(a)(7) does not require an association to maintain a list of owners phone numbers. Accordingly, such information would not be required to be disclosed to a requesting owner, even if the association possessed such information. An owner does have the ability to obtain a fellow unit owner’s phone number through other sources such as directory assistance, as long as the owner has not unlisted or unpublished the number.
“In my experience, unit owners often times become upset if a property manager or board member disseminates their phone numbers to other owners. Neighboring owners typically do not want to share information which they deem to be personal, such as their phone number. Therefore, as a general rule, owner phone numbers should not be disclosed to other owners.